Attending a Meeting

We welcome your active involvement in the community, and we invite you to attend Town Council and Committee meetings.

Delegations to Council

If you would like to address a Standing Committee or Council as a delegation, submit an online Delegate Request Form or give written notice to the Town Clerk's office by 10:00 a.m. on the day of the Committee or Council meeting.

Before you decide to appear before a Committee, you might want to discuss your concerns with a member of Town staff or your Councillor. If your issue can't be resolved, staff will help you with the delegate request process.

Public Consultation Principles

The Town of Milton supports communication between government and the community on matters that affect the public. The Town of Milton is committed to the following principles public consultation principles:

  • Value and Encourage Public Input
  • Share Information and Educate
  • Early Involvement
  • Timeliness
  • Openness/Two-Way Communication
  • Accessibility/Diversity/Inclusiveness
  • Mutual Respect/Objectivity
  • Efficiency/Effectiveness
  • Privacy
  • Clarity
  • Responsiveness/Feedback
  • Evaluation/Closure
  • Transparency
  • Accountability

Closed Meetings

Municipal councils, local boards and committees must meet behind closed doors on occasion to deal with confidential matters. These meetings will not be open to the public. Examples of confidential matters include: municipal lawsuits,  purchases of land, and labour relations issues.

Local government in Ontario must be transparent and accountable. To this end, the Province has set the rules for a council, local board or a committee to go into a closed meeting. These rules are found in section 239 of the Municipal Act 2001, as amended. They must be strictly followed.

The permitted reasons for going into a closed meeting are:

  • The security of property of the municipality or local board;
  • Personal matters about an identifiable individual, including employees;
  • A proposed or pending acquisition or disposition of land;
  • Labour relations or employee negotiations;
  • Litigation or potential litigation
  • Advice that is subject to solicitor-client privilege;
  • A matter authorized by another provincial statute;
  • If the subject matter relates to a request under the Municipal Freedom of Information an Protection of Privacy Act;
  • The meeting is held for educating and training and no member discusses or deals with a matter in a way that materially advances the business decision-making of the council or local board.

Closed Meeting Investigator

Through Local Authority Services Ltd., the Town of Milton has engaged the services of Amberley Gavel Ltd. as the Municipal Closed Meeting Investigator and has authorized it to conduct investigations of complaint regarding meetings or parts of meetings that are closed to the public. The Investigator will determine compliance with the Act or the applicable procedural by-law regarding closed meetings and will report on the results of investigations.

In the Town of Milton, this legislation applies meetings of Council, Administration and Planning Standing Committee, Community Services Standing Committee, Budget Committee, Interview Committee, Committee of Adjustment, and Downtown Business Improvement Area.

Complaint Procedure

All complaints must be submitted in a sealed envelope marked 'private and confidential'. All complaints will be treated as confidential at all times and will be forwarded directly to Amberley Gavel Ltd.'

Complaints may be submitted by mail or delivered directly to:

Town Clerk
150 Mary Street Milton, ON Canada L9T 6Z5

Phone:
905-878-7252 ext 2130
TTY: 905-878-1657
Fax: 905-876-5022