Electronic Delegate Meeting Guide

User guide for electronic delegates 

Prepare for the meeting 

• Set up your equipment prior to the meeting
• Download the Zoom desktop app if you don’t already have it
• To reduce background noise, use a headset and microphone
• Test your audio and video
• Close unnecessary tabs in your browser or Applications on your computer

Lighting/background 

• Lighting should come from in front of you or from the side, in order to best light your face
• Keep your background clear of distractions
• Look at your webcam, not at the screen 
• Use gestures and mannerisms that you would typically use in person

Participate productively  

• Make sure everyone can hear you 
• Use a microphone when you speak
• Make sure the microphone is on and close enough to pick up your voice, no matter what location you are in 
• Mute yourself when done speaking to limit background noise

Technology tips 

• Test Zoom before the meeting: https://zoom.us/test
• Try to use wired internet versus wireless 
• If you have to use Wi-Fi make sure you are near the router/modem with a strong signal 
• To improve connection speed, ensure there are no other devices using the internet while you are on a Zoom call

General electronic participation procedures