Candidate Information

Nomination period

All in-person candidate services are provided at Town of Milton – Town Hall at 150 Mary St., Milton. 

The Town of Milton offers in-person services for candidates at Town Hall on Mondays, Wednesdays and Fridays by appointment. Candidates need to book an appointment. To book an appointment on a Tuesday or Thursday, please contact us at least two business days in advance by phone at 905-875-5390 or by completing this online form.

Election staff are available Monday to Friday from 8:30 a.m. to 4:30 p.m. (excluding holidays), online or by phone at 905-875-5390 to answer questions and provide information about the by-election.

Book an appointment to file your nomination 

A person cannot raise or spend money on their election campaign until they have filed a Nomination Form with the Town Clerk or a designated election official.

 Candidate eligibility

On the day you file your nomination, you must:

• Be a Canadian citizen
• Be at least 18 years old
• Qualify as a resident or non-resident elector in Milton

Who is not eligible to run for office?

The following individuals are not eligible to be elected to municipal office:

• Anyone who is not eligible to vote in the municipality
• A municipal employee who has not taken an unpaid leave of absence or resigned
• A judge of any court
• A Member of Parliament (MP), Member of Provincial Parliament (MPP), or senator
• An inmate serving a sentence in a penal or correctional institution

 Filing your nomination form

1. Nomination form
2. Endorsement form*
3. Current acceptable identification*
4. Nomination filing fee (paid by cash, debit card, certified cheque or money order, payable to ‘The Town of Milton’)
• The filing fee is $100
• Nomination fees will be refunded after the required financial statement(s) are filed.

Original signatures are required on all forms.

If an agent files a nomination on your behalf, they must provide all required documents and their own identification.

Withdrawing a nomination

If you no longer wish to be a candidate, you must file a Notice of Withdrawal in person at Milton Town Hall, 150 Mary St., Milton, by 2 p.m. on Friday, Aug. 22, 2025.  Candidates cannot withdraw after the nomination period has closed.

Candidates who have withdrawn their nomination are still required to file a financial statement.

Name on the nomination Form

The name provided on the nomination form will appear on the ballot.

The following rules apply:

• The last name or single name on the nomination form must exactly match the name shown on your acceptable identification.
• The first name may be shortened or modified, subject to agreement by the Town Clerk.
• A middle name, as shown on acceptable identification, may be used in place of the first name if the candidate can demonstrate they are commonly known by that name.
• Nicknames, slogans, initials, occupations, degrees, titles, honours, or decorations are not permitted on the Nomination Form and cannot be added to or used in place of a name.

The ballot lists all candidates running for Town Councillor, Ward 1. The Municipal Elections Act, 1996 and Town Clerk determine how a candidate’s name appears on the ballot.

 Candidate forms

• Nomination Form – Form 1
• Declaration of Name on Ballot – If applicable
• Endorsement Form – Form 2*
• Declaration of Qualification
• Notice of Penalties
• Preliminary Certificate of Maximum Campaign Expenses
• Freedom of Information (FOI) Release
• Appointment of Agent
• Elections Sign Permit
• Withdrawal Form
• Financial Statement – Form 4*
• Notice of Extension of Campaign Period – Form 6
• Third Party Advertising Registration Form*

Candidates should review all necessary legislation, by-laws, and policies to manage their campaigns successfully.

If you experience any issues downloading the forms, please contact the Town of Milton Elections Team or call 905-875-5390 for assistance.

* (PDF forms no longer work with older versions of Adobe Reader, including Reader XI. Please update to the latest free version from the Acrobat Reader download page to ensure access to forms.)

 Campaign finances

Campaign bank account

You must open a bank account exclusively for your campaign if you accept any monetary contributions (including from yourself or your spouse) or if you incur any expenses.

You do not need to open a campaign bank account if:

• you do not spend any money, and
• you do not receive any monetary contributions.

If you receive only contributions of goods or services (and no money), you are also not required to open a campaign bank account.

You cannot use your personal bank account for campaign finances.

All contributions — including those you make to yourself — must be deposited into your campaign bank account. All expenses must be paid from this account.

The nomination fee is considered a personal expense, not a campaign expense. You do not need to have a campaign bank account to pay the nomination fee.

Contributions

Campaign contributions include any money, goods or services given to you for use in your campaign — including contributions you make to yourself.

You may only accept contributions from individuals who normally reside in Ontario. Corporations and trade unions are not allowed to contribute to candidates.

You may only accept contributions during your campaign period, which begins on the day you file your Nomination Form and ends on Thursday, Nov. 20, 2025.

For more information, see the 2022 Candidates Guide – Ontario municipal council and school board elections.

Please note that dates and timelines referred to within this document provided by the Province of Ontario relate to the 2022 Municipal Election.

Dates and timelines related to the 2025 Town of Milton By-Election can be confirmed:

• at www.milton.ca;
• within the candidate package provided to registered candidates; or
• by contacting the Town of Milton Election Team at elections@milton.ca or 905-875-5390

Campaign period

Your campaign begins on the date you file your Nomination Form and ends on Thursday, Nov. 20, 2026.

If you withdraw your nomination, your campaign ends on the date you file your Withdrawal of Nomination.  The deadline to file a Notice of Withdrawal is by 2 p.m. on Friday, Aug. 22, 2025. 

Financial filings

All candidates must file a Financial Statement with the Town Clerk by 2 p.m. on Monday, Dec. 22, 2025.

Finances

You are responsible for keeping records of all financial activities related to your campaign.

Consider consulting an auditor or accountant early in your campaign to ensure you are using a bookkeeping and accounting system that meets your needs.

Review the Financial Statement form early in your campaign to ensure you are capturing all the required information.

Filing a financial statement

Financial filing deadlines

Public documents

Nomination papers, endorsements of nomination, and other public documents filed with the Town Clerk can only be viewed at Town of Milton Town Hall, 150 Mary St., during regular business hours (Monday – Friday, 8:30 a.m. to 4:30 p.m., excluding holidays).

Filed financial statements are public documents and will be posted on the Town’s website in their entirety, including the names and addresses of all those who contributed more than $100.

Privacy and personal information 

It is the responsibility of the candidate to protect any personal information collected for the purpose of filing election forms (e.g. Financial Statement, Endorsement of Nomination Form, and/or Contribution Rebate Application), until the forms are filed with the Town Clerk.

Once filed, documents and materials submitted to the Town Clerk are subject to access and privacy provisions under the Municipal Elections Act, 1996 and other applicable legislation.

Additional information

Election signs

Municipal Elections Act

Council Code of Conduct

Candidate Nomination Checklist

Election Sign Q & A (Form TOM100)       

Election Sign By-Law 011-2018, as amended

2022 Provincial Candidates Guide

• Please note that dates and timelines referred to within this document provided by the Province of Ontario relate to the 2022 Municipal Election. Dates and timelines related to the 2025 Town of Milton By-Election can be confirmed: at www.milton.ca; within the candidate package provided to registered candidates; or by contacting the Town of Milton Election Team at elections@milton.ca or 905-875-5390     

Corporate Resources for Elections (Policy 171)

Letter – Canvassing and Access

Declaration of Office (TOM101)

Candidate Nomination Review Sheet (Form TOM110)

By-Election Voting Procedures