We welcome your active involvement in the community and invite you to attend Milton Council meetings. If you have an issue you’d like to speak about or present to Council, you can request a delegation.

Electronic Council Meeting Delegations during COVID-19

As of March 19, 2020, the Province of Ontario passed legislation allowing Municipal Councils to participate in electronic Council meetings during declared emergencies, such as the COVID-19 pandemic. On March 30, 2020 Council amended the procedural by-law allowing electronic Council participation during an emergency. Council meetings will take place electronically until the COVID-19 emergency declaration is lifted.

Statutory Public Meetings

Statutory public meetings have gone virtual to allow for local planning decisions to be made within the timelines outlined in the Planning Act, while protecting the health and safety of the community and staff during the COVID-19 pandemic. On June 22, 2020, Milton Council approved amendments to the Procedure By-law to allow for statutory public meetings to take place virtually during electronic Council meetings. Statutory public meetings will be live-streamed on the Town of Milton Council’s YouTube page

To participate in statutory public meetings:

  • Review the Electronic Delegate Meeting Guide before submitting your request to delegate. Staff will be in touch upon receipt of your delegate request with further instructions.
  • Fill out the Delegate Request Form or leave a voicemail at 905-878-7252 x0 for assistance to submit written comments or make an audio or video presentation to Council. Requests must be submitted by noon, two days before the meeting.
  • During the meeting, you can call 1-866-511-0021 or send us an email to be given instructions on how to participate in the public meeting. Those who register during the meeting can delegate using audio but will not be able to provide visual presentations on-screen.

For information about upcoming public meetings, view our Development Applications Notices.

Delegation guidelines

If you are speaking to Council as a delegation, you need to follow a variety of guidelines. Please review the guidelines within the Procedure By-law before attending as a delegation.

Presentation materials

Please provide a copy of your presentation materials when you submit the delegation request form. If you don’t provide your materials in advance of the meeting, please bring 21 copies of your presentation materials with you to distribute at the meeting. Any written materials you provide may become public because they will be distributed to Council, staff and the media.

Speaking times

Review the following guidelines regarding speaking times:

  • You’ll receive a maximum of five (5) minutes to speak
  • If there is more than one delegation speaking on the same topic, the Presiding Officer may reduce the speaking time limit

Speaking procedures

Please follow these procedures when speaking before Council:

  • You will speak at a microphone during the presentation
  • Remain at the podium following the presentation to answer questions from Council
  • You’ll return to the gallery after you answer any questions
  • Your delegation should assign one person to present the topic

When speaking before Council as a delegation, you should not:

  • Speak disrespectfully of any person
  • Use offensive words
  • Speak on any subject other than the one you provided on your request form
  • Disobey a decision of the Chair or Mayor
  • Enter into a debate with other delegations, staff or Council members

Request an agenda item

If you’d like to speak as a delegation on an item not listed on the agenda, you must include this on your delegation request form. We will review your request and let you know if we approve your delegation request.