We welcome your active involvement in the community and invite you to attend Milton Council meetings. If you have an issue you’d like to speak about or present to Council, you can request a delegation.

Electronic Council Meeting Delegations during COVID-19

As of March 19, 2020, the Province of Ontario passed legislation allowing Municipal Councils to participate in electronic Council meetings during declared emergencies, such as the COVID-19 pandemic. On March 30, 2020 Council amended the procedural by-law allowing electronic Council participation during an emergency. Council meetings will take place electronically until the COVID-19 emergency declaration is lifted.

Members of the public can provide their input to Council by:

  1. Submitting your comments in writing by filling out the Delegation Request Form or by e-mailing townclerk@milton.ca
  2. Registering as a delegate by filling out the Delegate Request Form and participating in the electronic Council meeting via audio or video. Alternatively, please leave a voicemail at 9075-878-7252 x0 for assistance with your delegation submission.  

Please review the Electronic Delegate Meeting Guide before submitting your request. Staff will be in touch upon receipt of your delegate request with further instructions. 

Request a delegation

Please submit your online delegation request form or leave a voicemail at 905-878-7252 x0 for assistance with submitting your delegation by noon two days before a Council meeting.

Delegation guidelines

If you are speaking to Council as a delegation, you need to follow a variety of guidelines. Please review the guidelines within the Procedure By-law before attending as a delegation.

Presentation materials

Please provide a copy of your presentation materials when you submit the delegation request form. If you don’t provide your materials in advance of the meeting, please bring 21 copies of your presentation materials with you to distribute at the meeting. Any written materials you provide may become public because they will be distributed to Council, staff and the media.

Speaking times

Review the following guidelines regarding speaking times:

  • You’ll receive a maximum of 10 minutes to speak
  • If there is more than one delegation speaking on the same topic, the Presiding Officer may reduce the speaking time limit

Speaking procedures

Please follow these procedures when speaking before Council:

  • You will speak at a microphone during the presentation
  • Remain at the podium following the presentation to answer questions from Council
  • You’ll return to the gallery after you answer any questions
  • Your delegation should assign one person to present the topic

When speaking before Council as a delegation, you should not:

  • Speak disrespectfully of any person
  • Use offensive words
  • Speak on any subject other than the one you provided on your request form
  • Disobey a decision of the Chair or Mayor
  • Enter into a debate with other delegations, staff or Council members

Request an agenda item

If you’d like to speak as a delegation on an item not listed on the agenda, you must include this on your delegation request form. We will review your request and let you know if we approve your delegation request.